How does FleetVIP predict maintenance due dates?

FleetVIP uses a proprietary 'Learn Mode' algorithm that monitors historical usage—such as miles, kilometers, or engine hours—and automatically converts those intervals into an accurate calendar due date. This adaptive scheduling ensures you never miss a service window, even if a vehicle's workload changes.

Is FleetVIP a one-time purchase or a monthly subscription?

FleetVIP is offered as a one-time license fee. Unlike most modern fleet management tools, we do not charge monthly subscription fees or 'cloud taxes.' Once you purchase the software, you own your data forever.

Can I run FleetVIP on a local network without internet?

Yes. FleetVIP is a native Windows application designed for on-premise use. It is fully compatible with Windows 11 and can run on individual PCs or local area networks (LAN) without requiring a constant internet connection, making it ideal for high-security environments.

How do I transfer my FleetVIP data to a new computer?

Transferring your data is simple. Because FleetVIP is not locked in a cloud database, you can easily backup your local database file and restore it on any other Windows machine, ensuring your maintenance history and compliance logs are always portable and protected.

Fleet Maintenance Software – Key Features

Automatic maintenance alerts when scheduled maintenance due dates are near.
100% customizable vehicle maintenance and fleet maintenance schedules.
Complete vehicle maintenance log includes all fleet maintenance service history and costs.
Prints vehicle maintenance schedules, vehicle service history and more.
Use any of your vehicle maintenance schedules as a template.
Prints customized preventive maintenance checklists of upcoming scheduled vehicle maintenance.
Available Vehicle data import !
Multi-User compatible. Easiest to learn. Easy to install.

Free Fleet Maintenance Software Download . . . .

Use this free demo version of FleetVIP as long as you like.
Upgrade at anytime for more features or to track more vehicles.
Compatible with Microsoft Windows 11 current desktop systems.
Protected using code signing technology and CRC checking.
View Download Steps.

Predictive Maintenance Technology:

- - Upcoming maintenance dates automatically calculated!
  - Vehicle usage automatically learned!
  - Odometer intervals automatically converted to calendar dates!

FleetVIP software offers a sophisticated, on-premises solution for managing preventive maintenance across diverse vehicle fleets and equipment assets.

Utilizing a unique learn mode algorithm, the system analyzes historical usage patterns to project accurate service dates, effectively solving the pain point of frequent manual odometer checks.

Its unique ability to provide precise calendar due dates for non-calendar tasks sets it apart as an industry-standard tool for project-oriented maintenance management.

Knowing accurate calendar due dates is the industry standard of project management and a major advantage FleetVIP brings to fleet maintenance tracking.

Automatic Timeline

Example: If a vehicle has 5,000 miles posted today, we won’t allow incorrect mileage such as 4,000 miles to be posted on it next month or next year.

That way you have an accurate timeline for all completed maintenance entered.

Exclusive Learn Mode

By analyzing recent vehicle usage, FleetVIP learns how much each vehicle or equipment unit is used at the present time.

This results in extremely accurate scheduled maintenance due date forecasting.

Automatic Calendar Due Dates!

Odometer to calendar date converter –
FleetVIP automatically adjusts all upcoming maintenance due dates based on your latest maintenance dates and mileage .

Example: An oil change is due in 4,000 miles.

FleetVIP converts 4,000 miles to the correct calendar due date! More details…

Additional FleetVIP Fleet Maintenance Software Features:

Also tracks unscheduled maintenance, unexpected maintenance and As-Needed maintenance.
Annual vehicle inspection dates are easily scheduled and tracked.
Automatically re-calculates future fleet maintenance due dates using mileage (or kilometers) from latest maintenance task entered.
Eliminates or reduces frequent odometer checks for maintenance due based on mileage or hour limits.
Easier to learn than other preventive maintenance software. Very quick learning curve.
Easy-to-read screens. Sharp, well rendered fonts. Straight forward menus.
Electronic User Guide with context-sensitive help screens and new-user guided setup wizard.
Spreadsheet export capability in Pro version.
When you complete a scheduled fleet maintenance task, it is automatically rescheduled for you.
Prints 35 reports plus hundreds of Ad Hoc query and report combinations.
Also tracks building or equipment maintenance. An excellent CMMS software value.
Prints reports of warranty work done, all work done, future due dates, scheduled maintenance, all or specific vehicles and more.
Powerful yet easy drag-and-drop search and print feature.
Keeps complete vehicle maintenance log of all work performed, repair costs and more.
Tracks preventive fleet maintenance costs by vehicle and total fleet service cost for all vehicles.
International currency symbols. Tracks costs up to 99,999 currency units per each completed task.
Vehicle maintenance schedule templates – any of your vehicle preventive maintenance schedules can be used as a template when adding another vehicle to the database.
Automatically checks our website for free program updates and tells you when an update is available.
FleetVIP is Low Maintenance – Does not require MS-Access, MS-SQL Server, ODBC or JET database drivers or software.
A true compiled executable program – much faster and much smaller footprint compared to the typical Microsoft Access app you might find elsewhere.
Global views! Not limited to viewing just one vehicle at a time. Just click the All Vehicles tab to display schedules or fleet maintenance log history for all vehicles at once.
Built-in data backup. Backups can be configured to your preference.
Cloud backup compatible (BackBlaze, iDrive, etc.).
Keeps your notes and comments on each vehicle, vendor, scheduled task and completed task.
Easily tracks multiple vehicles and maintains a separate maintenance log for each one.

Key Benefits of Using FleetVIP Fleet Maintenance Software

US Dept of Energy says on-time fleet maintenance can improve fuel economy up to 9% and save up to $.31/gallon of gas!

Timely fleet maintenance helps maximize fleet safety and minimize legal liability risk. Just ask you fleet insurance carrier.

Document your compliance with vehicle maintenance warranty requirements.

Comply with annual inspection dates and other legally required inspections.

Fleet maintenance software schedules when vehicle maintenance should occur.

Avoid expensive repairs and downtime due to missed maintenance.

Have a detailed history of fleet maintenance performed, how much it cost and who did the work.

Achieve the longest life possible from your vehicles.

Maximize resale value. The best way to impress a buyer that your vehicle or equipment was properly maintained is thorough documentation. Doing the required vehicle maintenance is great. But without proof, that work won’t be worth much at trade-in time.

Reduces or eliminates outdated hard copy vehicle maintenance forms and vehicle maintenance sheets.

For personal or non-commercial vehicles, helps avoid costly dealer or shop packages that may include unnecessary expenses. According to AAA auto club, “To make matters worse, some service shops have their own set of service guidelines that call for more frequent service than is recommended by the manufacturer.”

Know what recommended maintenance is required and when.

Easily print a complete vehicle maintenance log for any vehicle in your fleet maintenance database.

With hundreds or even thousands of scheduled service items per fleet, it is easy to miss a due date. FleetVIP fleet maintenance software solves that problem by providing automatic service reminders.

Customer Testimonials

James M.

Thank you and again it’s refreshing to get a timely response in this global market place where often by the time you get the response you forget what the question was! I look forward to using your program to maintain our daily drivers !

Montefiore Medical Center – Bronx, NY

Carlos C.

Thank you very much! PS – Love the program!

HookedonVettes.com – Corvette collection

D. Allen

I am a Property Manager/Estate Manager that maintains 18 vehicles in 3 states. Your software will help me maintain these vehicles much easier.

Kyle D.

Adams County Ambulance & EMS Fleet Coordinator - Quincy Illinois

Love the program

Pajaro Valley Unified School District

Buyer for Maintenance & Operations

I am the Buyer for maintenance & operations of Pajaro Valley Unified School District. I also handle the scheduling of service for our fleet of vehicles. I tested you free version and it met our needs very well…Thank You.

J. Baker

I love the software and it helps me to keep up with the maintenance and repairs of my vehicles.

Nathan M.

We have the standard edition of your program and love it. We have been expanding and need room for more vehicles. Is it possible to upgrade and how would we go about this? (Editor’s note – Yes it is possible.)

Brock Transportation

Steve Brock - Owner

I have your FleetVIP maintenance program for my trucking business, and really think its great.

Sumter County Fire Dept, Georgia

Lieutenant Jon Ammons

With your program, I was able to manage a 43 unit emergency vehicle fleet and eliminate over $100,000 dollars in unnecessary third party maintenance.

Forum comment

I loaded all my vehicle history in there in under 30 minutes or less. And it allows you to customize the intervals and reminders…very user friendly.

Phil

Satisfied customer in Tulsa

I have been using FleetVIP for a few months to keep track of maintenance. It has been incredibly easy to use and I have never been more organized with the maintenance on a vehicle. It has been great to use for diagnosis when a problem comes up. I can go back and see comments and things I have done to it in the past that help me understand a trend or ongoing problem that may not be readily apparent on the surface. Thank you!

John A.

Thanks you so very much for the quick reply and good advice. It speaks well for your product and company. Yes, it solves my problem completely.

Goodyear Tire and Rubber Company

Jagade W. - Chief GSE Spirit of Innovation

I purchased vip plus and need to upgrade to vip pro. The ultimate goal is standardization across the entire operation.

Supervisor, EMT-P Rostraver / West Newton Emergency Services

First off love your software. Simple, straightforward and generally easy to use. We are an EMS service tracking a fleet of 15 vehicles. We have been using your software for almost a year…Thanks for your help. -Jeffrey P.

Supply Chain Management Buyer

D. Smith

This program is AWESOME!!!! Thank You.

Beacon Volunteer Ambulance

Phil D.

I bought your software for Beacon Volunteer Ambulance. We love the program…I and the ambulance committee are happy with your system. Your concern and excellent customer support is high.

Univ of Arizona South | Business Office

D. Rubio - Accountant

My main use for this software is to keep track of the service performed on each vehicle so that I can report this information to our Fleet Management department.
This all works perfect for my needs.

I LOVE THE SOFTWARE –
…. because it makes my job easier!

Keep up the great work!

Laurie James

Buying experience and product are great.

State of Arkansas Bus Inspector

John S.

I am a state bus inspector for the State of Arkansas. I will be conducting a class on preventive maintenance in June. I would like the men in my class to use this program.

SWI | Regional Sales and Operations Manager

C. Moore

This seems to be a great fleet management software.

Six Forks EMS

D. Nayman

I am the fleet manager for Six Forks EMS. I have been using your product now for about two years. I use your product on a daily basis to keep track of maintenance on our EMS units and supervisor vehicles. I also use your product with the budget process because it is easy to pull up maintenance history and determine the annual mileage. Your product is great. Keep up the good work.

ABR Environmental Research and Services

W. Lentz - Software Manager

…the easy checkout kept our administrative low. A few clicks and the registration info showed up in my inbox. That’s the perspective from a software manager. The users of this software like it. Inexpensive. Simple. And very effective.

Transportation Director, Iola School District – Iola, Texas

S. Callahan

We just purchased your product for our school district, and so far your product meets our needs well…very user friendly. Thank You.

Wally Walsh in Australia

I’m on a farm in Australia and I use your product to control maintenance on all our vehicles and equipment. Generally speaking its great and covers just about everything we need…Thanks for the product, it seems to me pretty much unique in my price range.

Sumter County Fire Dept, Georgia

Lieutenant Jon Ammons

It has performed admirably and the monthly report feature is great for the county commissioner’s meetings. It allows the public to know how their money is well spent.

Great Support

Brian Hunt

Just to let you know, you were so good working with me, even though I have been a free user for years I just bought a validation code.
Thanks again,
Brian

Recon Construction Services Inc. – York, PA

Scott G. - General Superintendent

I love your product – it works great for our company.

Gale’s Towing & Recovery

Thank you for the quick responses and the video, it explained my question. -Brad Gale

Homosassa Springs Wildlife State Park, FL

R. Dampman, Assist Park Manager

Thanks. I’m looking forward to expanding on our maintenance program with your software (the free download sold me on it!)

Jerry S.

Thanks so much for taking the time to answer my question, I really like your program and I will be happy to tell others about it. You are welcome to use me as a happy user with comments on your website if you like.

Chad N.

I work for a small transportation company in Minnesota. We have purchased your software and enjoy using.

Forum Comment

I downloaded the free version and I am impressed with the functionality. The cost is reasonable to upgrade to add more vehicles. Greentractortalk.com

Maxi-Scoots Forum

Forum Comment

This is fantastic!!! It told me how many miles per year I average, how much I’ve spent on maintenance, etc etc! It’s awesome! What’s really cool is that you can go for miles, kilometers or HOURS. It’s basically an electronic maintenance logbook for your vehicle. You can print reports, do all kinds of stuff.

Suwannee County Fire Rescue

Emergency responders

We are using your program for our Fire and EMS units. Thanks.

Don B.

Just to let you know, I am very satisfied with my FleetVIP program and keep track of all my vehicle maintenance records with it.

City of Hanahan, South Carolina

D. Kornahrens

Today I purchased the unlimited vehicle option of your program. It fits our needs rather well and appears to be simple to use.

Weatherford Public Schools in Oklahoma

Transportation Co-director

My name is Matt Wyatt. I am the Transportation Co-director of Weatherford Public Schools in Weatherford Oklahoma. We have downloaded the free trial version of the AutoVIP software and are really enjoying it as it makes keeping track of our maintenance intervals a breeze. We would however like to purchase the full version with unlimited vehicle capabilities.

J. Cacopardo

Your product is fantastic and I have been using it for the past few years.

Kenneth B.

By the way, I love your product. It has really helped with maintaining my vehicles. I recommend your product to all my gearhead friends.

Software Reviewer

Harshwardhan Gupta

FleetVIP is an amazing vehicle management software for PC. With all the features it packs, it makes fleet maintenance an easy task.