Effective fleet management software must enable fleet managers to know the optimal calendar due dates when all scheduled fleet maintenance tasks should be performed.
FleetVIP automatically converts odometer intervals to calendar dates!
FACT 1: You need a method to convert odometer intervals to calendar dates.
FACT 2: An odometer interval such as 4,000 miles is not a calendar date. It needs to be converted.
FACT 3: If a maintenance task needs to be done in 4,000 miles, you do not have a date when it is due.
How to Track an Odometer:
Method 1: Regularly take visual odometer readings. Compare the readings to the odometer intervals in the maintenance schedule. However, this method is time consuming and unreliable in a fleet maintenance situation.
Method 2: Do all maintenance sooner than required just to be safe. Problem: This can greatly increase costs and you still need to keep doing visual odometer readings.
Method 3: Use software that includes electronic odometer telematics to transmit odometer readings every day. This is very expensive and incurs $ thousands of dollars of monthly and annual fees forever! You still won’t have actual due dates.
Method 4: Just use FleetVIP Fleet Maintenance software. Due dates are automatically calculated for odometer intervals. Problem solved. Adds value with minimal cost.
The Backstory
Traditionally, preventative maintenance (PM) was triggered by a calendar interval or mileage (and often a combination of both). Using only calendar intervals is usually not cost efficient because it is not based on actual vehicle or equipment use.
It is theoretically more cost efficient to use odometer intervals because that reflects actual vehicle use. But the problem then arises that odometers do not have calendar dates so they have to be read frequently, even daily so as not to miss the day when maintenance is scheduled.
As a result, the fleet management software industry has realized the enormous profit potential of bundling telematic services that simply read the odometer more often than necessary.
This means fleet managers are paying up to $ thousands of dollars per year in over priced telematic fees that recur every month.
Because General Motors owns the patent on odometer telematics, other purveyors of odometer telematics may be selling even more expensive GPS-based technology to bypass the GM patent.
However, FleetVIP only needs odometer readings that are entered when a maintenance task is performed, so the huge expense of telematic odometer fees is eliminated saving you hundreds or $ thousands of dollars per year – EVERY YEAR!
And our technology adapts to actual vehicle usage because whenever you perform a maintenance task, FleetVIP uses recent odometer readings and dates to calculate and adjust future calendar due dates for all scheduled tasks!
Consider these maintenance intervals:
Unfortunately, many purchasers of fleet maintenance software assume that fleet maintenance software will give them complete calendar due dates when in fact that is hardly ever the case.
The fact is that many purchasers of fleet management software spend considerable time and money on fleet management software products that do not provide effective solutions when it comes to actually tracking when fleet maintenance is due based on calendar dates.
We even visited a website of a #1 rated by PC Magazine fleet maintenance software brand and found their own images proving their software provided wildly inaccurate due dates that could easily void your vehicle warranty! So be very cautious with these magazine reviews since it is not the job of these media reviewers to expose false product claims.
Other industries rely on calendar dates to manage construction projects, infrastructure projects, even moon shots!
Unfortunately, almost all fleet management software does not provide calendar due dates for odometer-based maintenance tasks. This is a major deficiency of the fleet management software industry and imposes a severe hidden cost burden on organizations that overly rely on such deficient fleet management software.
